How to Change Your Signature in Outlook

If you own an Outlook account, did you know that you can change your signature easily? Just as creating a signature is very easy, changing it is also very easy. A lot of people are requesting the answer to the question “how to change your signature in Outlook.”

How to Change Your Signature in Outlook

Through the website, mobile app, or any device, including a desktop, you can change your Outlook signature using similar processes. However, this article will tell you how to do that.

How to Change Your Signature in Outlook on a PC

From your PC, you can change your Outlook signature very quickly without having to do much. There is no special requirement or difficult process to follow to do this. Instead, you just need to launch Outlook on your PC and follow the below steps.

  • Visit on your device’s browser.
  • On the top right corner of your screen, click on the Settings icon and select ”View all Outlook settings.”
  • Then select ”Compose and reply.”
  • Navigate to the ”Email signature” section.
  • If you’ve added a signature before, you can change it by clicking on the Rename button and changing it to what you want.
  • To add a new signature, click on New signature and type in the signature you want.
  • Now decide which signature you would like to change and click on it.
  • Ensure that your changes are through the Edit signature box.
  • When you’re finished with your changes, click the save button.
  • Finally, press the OK button.

You have officially changed your Outlook signature. Now, you can follow up on this process next time to change your signature when it is needed.

How to Change Your Signature in Outlook on Mac

If you use a Mac and you want to change your Outlook signature, there is an easy process for you to follow. This process is just as easy as creating a new signature in Outlook from scratch. But this is even easier, and below its procedures are detailed instructions for you.

  • Visit Outlook.
  • Then click on the Outlook button in the list at the top of the page.
  • Select preferences.
  • After that, click on ”signature.”
  • Look for the signature you already have.
  • Click on “edit” once you find it.
  • Make your changes.
  • Tap on the floppy disk icon to save your changes.
  • Finally, tap the X icon in the upper left window.

Your Outlook signatures will show all the edits you have made. However, if the need to change your signature is for multiple emails, click on the account option instead in the 5th step, and then choose the email and signature you want to change.

On iPhone

As an iPhone user, you can easily change your signature in Outlook. This looks impossible, but it is possible and very easy to do. If you own an Outlook account on an iPhone, below are the steps to follow to change your signature in Outlook.

  • Launch the Outlook mobile app.
  • At the top left corner of the page, click on your profile icon.
  • Click on settings on the displayed menu.
  • Tap on the mail icon.
  • Select “signature.”
  • On the newly displayed screen, edit your signature.
  • Once you are done, save your changes.

Your signature has been changed, and it will automatically reflect the new one. That will be your new signature.

On an Android Device

Changing your signature on Outlook on an Android device is straightforward. It doesn’t matter what type of Android device you use; you can follow the below steps to change your outlook.

  • Launch the Outlook app on your Android device.
  • Click on the file.
  • Then select options and click on mail.
  • After that, select the signature.
  • Select the signature you wish to change.
  • On the edit signature box, make the changes you want.
  • Once you have completed that, click on “Save.”
  • Finally, click on OK.

Just by following this step, you can change your Outlook signature anytime you want.

Why Can’t I Change My Signature in Outlook?

You may encounter this issue if you access your Office 365 email account in Outlook. If you cannot edit your Outlook signature, this may also be caused by a certain value you entered into the registry. However, this issue has nothing to do with Office 365 administration. It is entirely dependent on Microsoft’s window functionality.

When Can I Change My Signature in Outlook?

You are free to change your Outlook signature anytime you want. There is no specific time, date, or day you can do this. However, some people change the way they write their names between childhood and adulthood. Because there is no legal signature, you do not need to know how to legally change your signature.


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